Building Your Launch Team
November 7, 2022
Onboarding new enterprise software requires being thoughtful about building your launch team.
Successfully building and launching a major donor communications platform, like Ovrture, is no different. Your team is already busy stewarding donors, cultivating relationships, and soliciting gifts, though. How do you thoughtfully balance the need to build new, technology-driven capacities with your team’s existing time constraints?
Through intentional and mindful planning, we believe you can accomplish this with minimal impact to your existing team. We recommend identifying which members of your team will contribute to the process ahead of time. Then, your version of Ovrture will be an integral part of your advancement office in no time.
Our experience shows us that most new clients do not need to hire additional staff in order to onboard the platform.
The table below provides an overview of the staffing and resources needed to launch an Ovrture system. The launch team staff, time estimates, and activities outlined are based on the average time needed by clients. We see that on average it takes about 12-weeks to launch the platform.
Launch Team Level of Effort
Level of Effort
|Project Coordinator||10-20 hours over the course of 12 weeks||Act at the central connector between your organization and the Ovrture team, coordinating meetings and project needs throughout the launch process|
|Branding Expert||3-7 hours over the course of 2-4 weeks||Provide access to branding materials and guidelines; review designs|
|IT/Technical Expert||3-7 hours over the course of 1-2 weeks||Determine and set URL construct; whitelist email domain; create system admin email alias; provide SSL certificate; execute DNS record; configure single sign on|
|Reporting Expert||3-7 hours over the course of 2-4 weeks||Understand and complete reporting questionnaire; review designs|
Finally, please note that the table above does not include the effort needed to train users, populate content and upload data after a system is launched.
In conclusion, for more specific estimates based on your organization’s unique needs and what may be required for building your launch team, please reach out. We’d be happy to chat about your unique needs.